Privacy Statement and Cookie Statement &Work BV

This Privacy Statement applies to all services of the private company with limited liability under Dutch law &Work BV and all personal data we process for the purposes mentioned below. &Work is headquartered in Amsterdam and registered with the Chamber of Commerce under number 58242570.

By ‘personal data’ we mean any information from which you can be identified as an individual. This Privacy Statement explains in clear terms how we treat your personal data, with regards to, among other things, what personal data we process, the purposes for which we process personal data and the way in which we process personal data.

By providing your personal data via our website, by email or in any other way, you acknowledge that you have read and understood this Privacy Statement, and you give us your consent to process your personal data in the manner as described in this Privacy Statement. You are not obliged to provide your personal data to us. You should realize, however, that if you do not provide your personal data to us, we may be unable to tailor our services to your needs and you may not be able to use all of our services.

In this Statement, you can read more about the following topics: 1) what personal data are processed, for what purposes, what legal basis is there for the processing and with whom do we share the personal data?, 2) how are your personal data protected?, 3) how long are your personal data stored?, 4) access to, rectification and amendment of your personal data, and other rights you have, and 5) contact details and amendments to this policy.

We collect, process and store various personal data with the purpose of matching talent to employers and providing related services in the field of recruitment. In consultation with our clients and candidates, we strive for a high-quality service within the entire recruitment process, linked to speed, effectiveness and results.

What personal data are involved, depends on how you use our website and/or services. Below we describe for each type of use what personal data we process, the purpose(s) for which we process personal data, on what legal basis we process the personal data and with what other parties we might share the personal data. Without your permission, we never share your personal data with parties other than those mentioned below. We will also never sell your personal data to third parties for marketing purposes.

In addition to the specific sharing described under each category below, all personal data collected through our website may be shared as follows:

• Business transfers: In the event of a sale, merger, reorganization, dissolution of our company or a similar event concerning &Work, personal data may be part of the transferred assets.

• Legal requirements : If required to do so by law or in the good faith belief that such action is necessary to (i) comply with a legal obligation, (ii) protect and defend our rights or property, (iii) act in urgent circumstances to protect the personal safety of users of the website or the public, or (iv) protect against legal liability, we may disclose or share personal data.

a) You only visit our website

We use cookies to maximize the performance of our website and services. This concerns, for example, your IP address, your location (based on IP address), the internet browser you use and your behavior and activities on our website (such as clicks, page views and searches, registration, applications, favorite vacancies and your registration for our e email alert). We may process this data because we have a legitimate interest, namely to improve the website and to better tailor it to your needs and wishes, or because we have requested your permission. If you want to know which cookies you accept, or if you want to disable cookies, you can do this through your browser settings.

Read more about cookies in our Cookie Statement below.

b) In the event you directly apply for a vacancy or you register via our website as a candidate

In the event you apply for a vacancy or you register via our website, we will ask you to provide us with the following (personal) data:

• First- and surname;

• Address*;

• Telephone number;

• E-mail address;

• Resume with the (personal) data described by you therein;

• Function title*;

• Level of experience*;

• Type of employment*;

• Your motivation for the vacancy*;

• Communication regarding to your application*;

• How you have found our website;

• Opt-in data.

* We will only ask you to provide us with the data mentioned above with a * in the event you apply for a vacancy via our website.

Please note: we would like to explicitly request candidates not to provide us with a citizen service number (BSN).

For what purpose?

We process your personal data in order to be able to perform our duties regarding placement services. More specifically, we process your personal data in order to:

• Identify you and examine your suitability for a position when you directly apply for a vacancy;

• Identify and assess you for existing and future positions with employers;

• Be able to create an account for you;

• Mediate you for work (we do this both by e-mail and by telephone or by WhatsApp / sms);

• Be able to perform a screening (if necessary);

• Introduce you to a potential employer;

• Stimulate your personal development by offering tests;

• Send you relevant information via e-mail, such as Job alerts, reports and messages about events.

What legal basis?

The legal basis for our processing of your personal data for the aforementioned purposes is the performance of the agreement we have with you related to placement services, or our legitimate interest. If we process your data on the basis of our legitimate interest, you have the right to object to the processing of your data at any time. Making an objection does however not affect the lawfulness of our processing prior to that objection.

Since we would like to help you as well and effectively as possible in finding a new job and therefore want to execute the agreement that we have with you as well as possible, we consider your permission to send mailings associated with our services, such as a vacancy mailing or a Job Alert, as given, unless you object to this or until you withdraw this permission. The advantage of a (vacancy) mailing is that it enables us to present you existing and future vacancies, which considerably increases the chances of finding a new job for you. You can withdraw your consent at any time by sending an email to privacy@andwork.com.

Shared with whom?

• We share your (personal) data with third parties if and insofar this is necessary for the execution of the agreed placement services, for example with regard to an application for a vacancy with our (potential) client, or (external) service providers that perform (part of our) services, such as the software supplier of our CRM system;

• We may share your (personal) data with companies affiliated with our company if this is necessary for an optimal execution of our services.

c) If you apply for an internal vacancy of &Work

We also process personal data from our own applicants for internal vacancies of &Work. It then concerns:

• First and last name;

• Address;

• Telephone number;

• E-mail address;

• Home address;

• CV with the (personal) data described therein;

• Job title;

• Level of experience;

• Type of employment;

• Your motivation for the vacancy;

• Correspondence regarding your application;

• How you know us.

For what purpose?

We process this personal data to:

• Be able to check your suitability for a position;

• Possibly enter into an employee-employer relationship with you;

• Enter into agreements with you and be able to execute them;

• Stimulate your personal development by offering you education, training and tests;

• Maintain relevant personnel, financial, time, absenteeism and salary administration;

• Being able to meet our legal obligations.

What legal basis?

We process the above personal data because we have received your explicit permission, or because it is necessary to be able to perform an agreement with you, such as the employment-, internship- or assignment agreement that you enter into with us. In addition, we process the data because it is necessary to be able to meet legal obligations. For example, our obligation to store a copy of employees' identification papers.

Shared with whom?

We share your (personal) data with parties to the extent that this is necessary for the execution of the agreement that we have with you, such as the software supplier of our HR system and our accountant that we call in to pay your salary.

d) If you contact us as a candidate or a (potential) client

If you contact us as a candidate, for instance by asking us a question via the contact-form on our website, by telephone, social media or post, we process some personal data:

• First name and surname;

• Depending on how you contact us: your telephone number, email address and/or home address;

• Your question(s) or messages.

We also process personal data of contacts who work at our (potential) clients. In some cases, such as when a contact requests a quote or schedules a call, this concerns the first and last name, position, telephone number, e-mail address and correspondence with this person. This data is only used in the context of our services and for maintaining the business relationship with this (potential) client.

For what purpose?

We use the personal data to answer your question or message, and to assist you, for example with regards to our services.

What legal basis?

The processing of the above personal data is necessary for advising you or assisting you with questions and/or complaints, depending on the reason why you have contacted us.

Shared with whom?

• We share your (personal) data with the parties insofar as this is necessary for replying to your message;

• We may share your (personal) information with the companies affiliated with our company, if this is necessary for an optimal execution of our services.

e) When you register as a candidate for a Job Alert/ Save Search

If you are looking for interesting vacancies, you can enter a search query on our website, for example: IT Architect jobs in Amsterdam with a radius of 20 km. You can save this search (Save Search). You will then receive e-mails when we publish a new vacancy that matches your search query (Job Alert). We then process the following personal data:

• Name;

• E-mail address;

• Level of experience;

• If you enter this: your telephone number.

For what purpose?

We use the (personal) data you provide to save your search query and then e-mail you relevant vacancies that match that search query and in specific cases, we can also send you mailings about potentially interesting employers. We also use your telephone number to approach you personally (by telephone, by WhatsApp or SMS) for relevant vacancies, if you have entered your telephone number.

What legal basis?

The processing of your personal data for the above mentioned purposes is necessary in order to be able to approach you for relevant vacancies, in other words to be able to carry out the Job Alert. In addition, it is our legitimate interest to be able to call you for that reason, if you have entered your telephone number.

Shared with whom?

• We share your (personal) data with the parties insofar as this is necessary for the provision of the agreed services to you, for example with our partners who help us to offer and execute our services;

• We may share your (personal) information with the companies affiliated with our company, if this is necessary for an optimal execution of our services.

f) When you register as a candidate for a test on our website

As a candidate, you can register for a free personality test via our website. This test helps you discover your talents, strengths and weaknesses. With the results of this test, we can help you more specifically with finding a new job and you can also search for a job that suits you best.

We process the following personal data:

• Name;

• E-mail address;

• Level of experience.

For what purpose?

We use the (personal) data provided by you to send you the test results of the test(s). In addition, we use your e-mail address to send you relevant information, such as job mailings or Job alerts regarding job openings that may match your test results. For this you can unsubscribe at any time by sending an email to privacy@andwork.com.

What legal basis?

The legal basis for our processing of your personal data for the above mentioned purposes is your explicit permission. You have the right to withdraw your permission at any time. The withdrawal of your permission does however not affect the lawfulness of our processing prior to that withdrawal.

Shared with whom?

• We share your (personal) data with parties to the extent that this is necessary for providing the agreed services to you, for example our partners who assist us in offering and performing our services;

• We may share the test results with potential employers, but only if you give explicit permission for this;

• We may share your (personal) data with companies affiliated with our company, if this is necessary for an optimal service.

g) When you apply for a vacancy check as a (potential) client

As a (potential) customer you can apply for a free vacancy check via our website. If you want to use this, you can easily send the vacancy text using the appropriate form on our website. Our Content Team reviews the text, and a consultant will then contact you to provide the feedback on the vacancy text; so that it is easier to find on the internet and better suited to the desired target group.

We process the following personal data:

• Name contactperson;
• Company Name;
• E-mail address;
• Phone number;
• The vacancy text in pdf / docx;
• Any comments that have been placed in the input field.

For what purpose?
We use the (personal) data you provide to assess the vacancy text and then to contact you to discuss the feedback with you. In this conversation, we will also check whether we possibly would like to enter into a commercial relationship. After the conversation, we will also send our advice by e-mail to you. We will also add your e-mail address to our mailing list for newsletters, but only if you have given your consent when requesting the vacancy check.

What legal basis?
The processing of your personal data for the above mentioned purposes is necessary to be able to send you the feedback for the vacancy text and to discuss this with you. In addition, we will contact you by phone for commercial purposes, to see if we can work together.  Finally, we will ask to give your consent to add you to the newsletter list for that reason. If you receive a newsletter, you can unsubscribe immediately at any time via the unsubscribe button or by sending an email to privacy@andwork.com.

Shared with whom?

• We share your (personal) data with parties insofar as this is necessary for the provision of the agreed services to you, for example our partners who help us in offering and performing our services, such as the partner who provides the newsletter;
• We may share your (personal) data with companies affiliated with our company, but only if this is necessary for an optimal service.

h) When you want to download a white paper as a (potential) client

As a (potential) customer you can also download a free whitepaper from our website, containing advice on, for example, finding, attracting and retaining new talent. Via a banner on our separate blog website, our visitors are alerted to the whitepaper and once you click on the banner, you will be redirected to the &Work main website, where you can enter some information in exchange for the whitepaper. We will first send you a validation email to check if your email address is correct. You will then receive a link where you can download the whitepaper.

We process the following personal data:

• Name contactperson;
• Company Name;
• E-mail address;
• Phone number.

For what purpose?
We use the (personal) data you provide to validate your email address, so that you can download the whitepaper afterwards. Then we use your contact details to contact you, to see if we want to start working together. We will also add your email address to our newsletters mailing list, if you have given permission to do so when entering your details.

What legal basis?
The processing of your personal data for the above mentioned purposes is necessary to validate your email address, so that you can download the whitepaper afterwards. In addition, we ask for your permission to contact you commercially (by telephone or e-mail), to see if we can work together. Finally, we will ask to give your consent to add you to the newsletter list for that reason. If you receive a newsletter, you can unsubscribe immediately at any time via the unsubscribe button or by sending an email to privacy@andwork.com.

Shared with whom?

• We share your (personal) data with parties insofar as this is necessary for the provision of the agreed services to you, for example our partners who help us in offering and performing our services, such as the partner who provides the newsletter and the validation of your e-mail address;
• We may share your (personal) data with companies affiliated with our company, but only if this is necessary for an optimal service.

We understand that the protection of your personal data is extremely important. Your personal data stored in for example our database are protected via the usual electronic security techniques, in accordance with the applicable data security standards. We make every effort to ensure that your personal data are safe and secure, but we advise you to keep in mind when transmitting your personal data, that the security of data transmitted over the internet cannot be fully guaranteed.

All partners with whom we share your personal data must comply with the security requirements, we make agreements with these parties in a separate arrangement or a (processing) agreement. This also applies to partners established outside the Netherlands and / or possibly outside the European Economic Area (EEA). We choose these parties carefully. For example, we check whether there is a proper level of protection of personal data, comparable to the protection in the EEA. We ensure that appropriate safeguards are in place for the transfer of personal data to countries outside the EEA. For example, for companies residing in America, we work with contractually agreed standard contractual clauses, which have been established by the European Commission, in which data protection is guaranteed. With regard to companies in countries other than America, we ensure that other appropriate safeguards are in place.

We store your personal data for no longer than necessary for the purposes for which your data are processed and in any event no longer than permitted by law. How long certain personal data are stored depends on the nature of the data and the purposes for which they are processed. In the event of recruitment on behalf of our clients, we store your personal data for as long as necessary to complete the recruitment process. If we reasonably expect to be able to present other interesting job vacancies to you in the near future, we will also store your personal data for that purpose for a maximum of 5 years. You always have the right to object to this; see below.

By sending an email to privacy@andwork.com you can:

• See which personal data we process from you:

• Revoke your previously given permission or object to a certain processing;

• Request rectification of the data that we have from you, if they are incomplete or incorrect;

• Have outdated data erased by us, for example when we no longer have to keep it;

• Have your data transferred by requesting a bundle of your data from us (data portability).

To protect your privacy we will have to properly verify your identity to be absolutely sure that the data are provided to the right person, or that the data of the right person are rectified or erased.

If you wish to view the personal data we process from you, you will receive an overview of the personal data we have stored from you as soon as possible, but in any case within the statutory period, in accordance with the provisions of the General Data Protection Regulation. If you wish to rectify your personal data, we will make the requested changes to your personal profile as soon as possible. If you want us to erase your personal data from our database, we will initiate this procedure as soon as possible and inform you in accordance with the provisions of the General Data Protection Regulation. After receipt of the request we will notify you in writing as soon as possible, but always within the statutory period, whether or to what extent we can comply with the request. A decision to rectify, complete, erase or block personal data will be implemented as soon as possible. If personal data are erased, we will retain an anonymized copy of the data. The data in this copy can no longer be traced back to you as an individual.

We request anyone who believes that we violate applicable personal data protection laws and regulations to notify our Data Protection Officer accordingly on privacy@andwork.com. We will respond to such a notification within a reasonable time, in principle within one month. It is also possible to lodge a complaint about our processing of personal data with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens), PO Box 93374, 2509 AJ The Hague, or the Belgium Data Protection Authority (Gegevensbeschermingsautoriteit) Drukpersstraat 35, 1000 Brussels.

If you have any questions about this Privacy Statement, please send an email to our Data Protection Officer via privacy@andwork.com or contact the details below:

&Work B.V.

Parnassus Tower
Locatellikade 1
1076 AZ Amsterdam
T: 020 – 530 0500

We use cookies on the website of &Work BV (www.andwork.com). In this Cookie Statement we are happy to inform you about the way in which &Work uses cookies and handles cookies. In our Privacy Statement you will find more information about how we process your personal data.

This Cookie Statement applies to the activities on the aforementioned website and apps of the company and brands and affiliated companies of &Work BV (hereinafter: "&Work"). &Work is the data controller of the personal data that it collects via the website and apps.

The Telecommunications Act (Telecommunicatiewet, also known as the “Cookie Act”) has been in force since 5 June 2012 and the General Data Protection Regulation (GDPR) has been applicable since 25 May 2018. The E-Privacy Regulation will also come into effect in the near future. This regulation, as a specification of and addition to the GDPR, will contain rules for the processing of personal data in the context of the provision of electronic communication and replaces the current rules on this in, among others, the Telecommunications Act. Under the aforementioned legislation, every website is required to inform the user about cookies.

Cookies are small text files with data that are stored and read out via your browser on the hard disk of your device during your visit to a website and that exchange certain settings and data with the system of the relevant website. These cookies store information, including personal data. By saving settings and data our website can tailor the contents to your wishes and the use becomes easier for you, for example because certain data is stored in such a way that you do not have to enter it again and again with every subsequent visit.

I. Temporary and permanent cookies

• Temporary cookies are deleted when your browser is closed. These cookies only apply to the current session and are therefore also called session cookies.

• Permanent cookies remain on your device, even after your browser has been closed.

Permanent cookies include:

• Technically necessary cookies.
  These cookies are necessary to enable the technical operation of our website, apps or services.

• Functional cookies.
  These are cookies that are used to deliver functionality. This way, for example, your login details will be saved. Cookies are also used to remember settings and preferences.

• Non-functional cookies.
  These cookies will record your behaviour on our website.

II. Differentiation in non-functional cookies:
Non-functional cookies can again be divided into four different types:

• Direct (first-party) cookies. These are placed by the website that you visit. For example: you surf to our website, we place a cookie to keep track of which vacancy or services you are viewing. At a subsequent visit to our website we can, for example, show another relevant vacancy based on your previous visit.

• Indirect (third-party) cookies. These are used by advertisers who make targeted offers on websites of other companies based on surfing behaviour.

• Analytical cookies. This is used for collecting pseudonymized data regarding your visit to our website. See below for more information under "Google Analytics".

• Marketing cookies. We use cookies on our website for commercial and promotional purposes. These cookies are used to show you relevant information and personalized messages, such as vacancies that match your search behaviour, on other websites. This type of cookies is also placed by external parties.

When you visit our website, we use certain (types of) cookies, for certain purposes and with certain expiration dates. On our website we use functional and analytical cookies, as well as marketing cookies to be able to offer you relevant content.

From a legal point of view, we may store cookies on your device if they are strictly necessary for the use of the website or if they are analytical and the cookies set-up is privacy-friendly. We need your permission for all other types of cookies. We will always ask you whether you give permission to store these cookies or not. Please note: if you did not gave your permission to use marketing cookies, then you still may see advertisements from us; but we have not based these ads on your online behaviour.

Remember that &Work cannot vouch for the privacy policies of third parties whose third-party cookies end up on your device. For this we refer you to the website of the relevant third party.

&Work uses cookies for example to:

1. Make our website more usable, by enabling basic functions such as page navigation and access to secure areas of the website and by enabling direct online application with an uploaded resume. Without these cookies, our website cannot function properly (functional cookie);

2. Ensure that we can show you the vacancies and / or services that we think you may be interested in;

3. Investigate the effectiveness of our marketing campaigns by using marketing cookies (non-functional direct cookie). We use this to show you relevant information and advertisements that match your search behaviour, on our website and on other websites, for example by means of Google and Criteo cookies. For more information, please also check Google's privacy statement at https://policies.google.com/technologies/types and Criteo's privacy statement at https://www.criteo.com/privacy/; 

4. Register the date and time you visit our website to get an overview of the total number of visitors to our website and the pages visited. This data provides us with information about the use of our website. The information is not used to know who you are, but only to analyse a visit to our site (analytical non-functional cookies, see below at Google Analytics);

5. Improve our website for users, for example by using the HotJar application. With this we keep track of where clicks take place on a page on our website and how and where you scroll on a particular page, for example to see if the information on our website can be found properly, so that we can adjust our website accordingly (analytical functional cookies, see also HotJar's privacy statement: https://www.hotjar.com/privacy);

6. In order to further map the functioning of our website, we use the web analysis tool New Relic. Among other things, these cookies enable us to map performance, speed and error messages. The information collected is processed in statistics and is used by us to optimize our website. The information collected is therefore not used by us to identify you, as a person. For full information on New Relic's functionality and data processing, please refer to the statement at https://newrelic.com/privacy.

Our website uses Google Analytics, a web analysis service offered by Google Inc. ("Google"). We use Google Analytics because we want to know how our visitors use the website, so that we can optimize the use of our website. We may process the personal data of our website visitors collected by Google Analytics without prior permission, since the information generated by the cookie about your use of the website is linked to an anonymized IP address that is not accessible for &Work, and is then usually sent to a Google server in the US and stored there. Since IP anonymization is activated on this website, Google will shorten your IP address in advance within the Member States of the European Union or in the other Member States that are part of the European Economic Area. From a technical point of view, this means that the last octet of your IP address has been masked. In addition, we have turned off data sharing in the Google Analytics settings. Finally, we do not use other Google services in combination with Google Analytics cookies and we have concluded a processing agreement with Google.

For the benefit of &Work, Google will process this information to keep track of how you use our website, to prepare reports on website activities for &Work and to offer other services relating to website and internet use.

You can prevent cookies from being saved in your browser by choosing the appropriate settings in your browser, see more below under ‘Manage cookies yourself’. However, we kindly point out that in that case you may not be able to use all the possibilities of our website. In addition, you can prevent the data collected by the cookie and related to your use of our website (including IP address) from being sent to, stored and processed by Google by downloading and installing the available browser plugin under the following URL:

https://tools.google.com/dlpage/gaoptout?hl=en

The following URLs can also help you change your settings:

Internet Explorer: https://support.microsoft.com/en-us/help/17442/windows-internet-explorer-delete-manage-cookies

Mozilla Firefox: http://support.mozilla.com/en-US/kb/Cookies

Google Chrome: http://www.google.com/support/chrome/bin/answer.py?hl=en&answer=95647

Safari: http://support.apple.com/kb/PH5042

Opera: http://www.opera.com/help/tutorials/security/privacy/

If you come across a social media button on our website, those buttons do not contain cookies that are used by &Work. If you click on the button, you will leave our website and you will end up with, for example, LinkedIn, Facebook or Twitter. From that moment on the privacy statement and cookie policy of the relevant platform applies. If you have questions about how these media handle privacy and cookies, then please consult the websites of these media themselves via:

https://www.linkedin.com/legal/privacy-policy

https://help.instagram.com/402411646841720

A conversion pixel is a code inserted in for example our ads, which conversions can be measured. We place these on a website page when you have accepted marketing cookies and a job application has been successfully completed. With such pixels we can measure the success of our marketing campaigns and we can optimize campaigns.

Overview conversion pixels &Work and associated privacy statements:
Adzuna https://www.adzuna.nl/privacy-policy.html

Indeed https://www.indeed.nl/legal

Werkzoeken.nl https://www.werkzoeken.nl/privacy/

Daisycon https://www.daisycon.com/en/legal/

Facebook https://www.facebook.com/policies/cookies/

LinkedIn https://www.linkedin.com/legal/privacy-policy

We use the lead generation service provided by Leadinfo B.V., Rotterdam, The Netherlands, which recognizes visits of companies to our website based on IP-addresses and shows us related publicly available information, such as company names or addresses. In addition, Leadinfo places two first-party cookies for providing transparency on how our visitors use our website and the tool processes domains from provided form inputs (e.g. “leadinfo.com”) to correlate IP addresses with companies and to enhance its services. For additional information, please visit www.leadinfo.com. On this page: www.leadinfo.com/en/opt-out you have an opt-out option. In the event of an opt-out, your data will no longer be used by Leadinfo.

You can delete cookies that have already been placed, and refuse that new cookies are placed , via the browser settings on your device. The way differs per browser; consult the help function of your browser if necessary.

Most internet browsers are initially set up to automatically accept cookies. If you do not want our website to store cookies on your device, you can change your browser settings so that you first receive a warning before certain cookies are placed. You can also change your settings so that your browser refuses the majority of our cookies or only certain cookies from third parties. You can also delete your consent to cookies by deleting the cookies already placed.

Please note: if you refuse and / or delete cookies, you cannot always use all the features of our website. In addition, refusing or removing cookies only has consequences for the device and the browser on which you perform this action. If you use multiple devices and / or browsers, you must repeat the above mentioned action(s) as often as necessary.

In our Privacy Statement you can read which privacy rights you can exercise (such as correction, removal, restriction or a transfer request and right of objection). If you want to contact us regarding questions or comments about this Cookie Statement, you can do so via the following contact details:

&Work B.V.

Parnassus Tower
Locatellikade 1
1076 AZ Amsterdam
T: 020 – 530 0500
privacy@andwork.com